Evaluation Subcommittee Minutes - June 23, 1999

Present: Rarey, Rooks, Kellner, Duerson, Watson, Small, Koroly, Stevens

Agenda

1. PBE's update
2. Course/clerkship reports
3. Evaluation criteria for reports

1. Dr. Duerson has formed a new PBE Committee consisting of Drs. Hatch, Davidson, Pauly, Lind, Huey, Rathe, Hardt and Koroly. An introductory meeting has been held.

2. It was noted that course reports are due by July 1 and clerkship reports are due in September. Dr. Rarey noted that Dr. Rooks suggested that the course and clerkship directors should submit their revised syllabus along with their LCME report all at the same time to meet the approved course/clerkship format approved by the Curriculum Committee.

Dr. Rarey asked for an open discussion about the format that the course and clerkship directors should use. Dr. Rooks made a motion to require the revised syllabus and the LCME course report in lieu of the curriculum report for this year only. Motion was seconded and unanimously approved by all members. The clerkship directors can submit the notebooks that are handed out to students in the beginning of the clerkships. The deadline for the course report is July 15 and the clerkship report deadline is August 15. Dr. Romrell indicated that all reports will be submitted to his office and then copied and sent to the Accreditation office.

Dr. Rarey lead a discussion about the criteria that will be used to assess course/clerkship data. All were in agreement with the following criteria:

The criteria for evaluation should be based on:

1. Objectives 25%
2. Instruction methodology 25%
3. Evaluation/feedback 25%
4. USMLE data/5 year student rating of course; end of year rating; post graduate data 25%

Dr. Kellner asked about faculty satisfaction and how satisfied faculty are with teaching a course or clerkship. Dr.Watson noted that the questions would have to be targeted. This question was posed to the Curriculum Committee Chair, Dr. Rooks, who then decided that this was something that will have to be looked at next year.

Dr. Kellner asked about evaluating the course director: what is the job description of the course director? How do you judge the quality of the course? Do you have to be a team player? Dr. Watson responded that the course/clerkship director has the responsibility without authority. It was decided that at the next few meetings there will be discussions about the quality of a course as well as the chair's sensitivity to the responsibility and authority of a course director.

Topics for future discussion:

1. Peer evaluation of:

   Chair of Curriculum Committee

Directors

Teaching faculty

The meeting adjourned at 1:00 p.m. The next meeting of the Evaluation Subcommittee will be July 28, 1999, 12 noon, M112.