POSITION DESCRIPTIONS
CREATING A NEW POSITION
RECLASSIFICATION OF A POSITION
UPDATING A CURRENT POSITION
All Position Descriptions, except those attached to a Special Pay Increase, must be sent through the Office of the Dean, Personnel Section, Brenda Thomas, Coordinator, Administrative Services. If position decriptions are sent directly to Classification and Compensation, they will be sent back to the Office of the Dean, via campus mail. This could take two-three work days and jeopardize your filling the position (s) timely.
One Original with original signatures and two (2) copies must be submitted to Box 103450, Brenda Thomas or Tereatha Thomas, or delivered to room 4272 1329 Bldg.
Departmental Signature Authorization-Must consist of the incumbent's signature if the position is filled; Immediate Supervisor and Higher Level Supervisor. When the signatures of the Chairman or the Chief Administrative/Financial Officer is missing, the position description will be sent back to the department. This procedure is in place for the Office of the Dean to ensure that new and reclassifications have been approved by the proper authority prior to submission.
PAPERWORK REQUIRED/DEAN'S REQUIREMENTS
(See Position Description Form Original and two copies of the position description form and all attachnments must be submitted to Box 103450, Brenda Thomas or Tereatha Thomas or Room 4272 1329 Bldg.
Must reflect Clearing Account and TKL-upper left hand of the position description form.
All sections of the position description form must be completed.
Organizational Charts
-When creating a new position, or Reclassifying a position, a CURRENT Organizational Chart and a PROPOSED Organizational Chart should be submitted with the position description. The CURRENT chart should reflect the unit without the new position; the PROPOSED chart should reflect the unit with the new position. When reclassifying
a current state LP# position, both charts should be included since the position description can only reflect the current title and class code.
All state employees should be reflected on the CURRENT and PROPOSED Organizational with titles and LP numbers.
Signatures Required
-The Supervisor of the new position and the Higher Level Supervisor should sign. The required information requested on the form, i.e., title and LP #
of the Supervisor and the Higher Level Supervisor should be typed in the appropriate area of the position description form.
Higher Level Signature Requirement
-For budgetary reasons, the Chairman or Chief Administrative/Financial Officer must sign the position description form This
on all NEW and RECLASSIFICATION actions. This indicates to the Office of the Dean that the position has been budgeted for the new fiscal year or the departmental finances have been altered to include a new position.
When my office is in doubt concerning whether a position is budgeted, etc., we will check with the Office of the Dean Financial Office for approval.
Attachments
-A copy of all attachments should be with each of the copies of the position description form, i.e., submit three complete sets of the position description
forms with all attachments.
 Questions? E-mail Us!
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