POSITION DESCRIPTIONS

When processing a position for any of the reasons listed below, the following guidelines should be followed:

• All Position Descriptions, except those attached to a Special Pay Increase, must be sent through the Office of the Dean, Personnel Section, Brenda Thomas Coordinator. If position descriptions are sent directly to Classification and Compensation, they will be sent back to the Office of the Dean, via campus mail. This could take two-three work days and jeopardize your filling the position (s) timely.

• One Original with original signatures and two (2) copies must be submitted.

• Departmental Signature Authorization-Must consist of the incumbent's signature if the position is filled; Immediate Supervisor and Higher Level Supervisor. When the signatures of the Chairman or the Chief Administrative/Financial Officer is missing, the position description will be sent back to the department. This procedure is in place for the Office of the Dean to ensure that new and reclassifications have been approved by the proper authority prior to submission.

• CREATING NEW POSITIONS - PAPERWORK REQUIRED/DEAN'S REQUIREMENTS
  1. Must have Request for Budgeted Position Form (SeeRequest for Budgeted Position Form or memorandum/letter from department addressed to Dr. Steve Wing requesting permission to utilize the position number from a Vacant position that will no longer be used by the department. When using an Existing Position Number of a Vacant position - the Position Description form for the new position must reflect "Establish"and the class code of the position that you are trying to create. The Vacant position is automatically deleted when Classification and Compensation uses the Existing LP# to create the New Position.
  2. HOW TO WRITE POSITION DESCRIPTIONS
  3. Definitions of Terms Used in Class Specifications
  4. Position Description Form(Word Document) Original and two copies of the position description form.
  5. Position Description Form(PDF Document) Original and two copies of the position description form.

  6. Choosing a Title

     Exempt Class Codes and Specifications
     Non-Exempt Class Codes and Specification
     IT Classification Series
     • Salary Ranges/Pay Grades for TEAMS/USPSreflected on this chart for the selected title.
     • Must reflect Clearing Account and TKL-upper left hand of the position description form.
     • Must reflect the title that the department is seeking for the position and the correct class code.
     • All sections of the position description form must be completed.

       Questions? E-mail Us! Last update: 03/24/2004

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       Brenda J. Thomas <bjt@dean.med.ufl.edu> Office of the Dean, College of Medicine
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