Health Science Center

Non-Salaried Appointments

• Courtesy - The courtesy modifier should be used for those individuals not currently employed by the University in the faculty pay plan.

• Courtesy Clinical - This modifier should be used to designate non-salaried individuals who are primarily involved in patient care or clinical activities and who are not employed by the University in the faculty pay plan. If modifier is involved in patient care or clinical activities a Volunteer PLQ is needed.

• Affiliate - This modifier should be used to denote an employed faculty member's participation in some function(s) of another department on an infrequent or occasional basis.

• Joint - This modifier should be used to denote an employed faculty member who is performing responsibilities in teaching or graduate supervision in another department on a regular basis.

• Along with the Academic Personnel Transaction form , include a Form 270 (Biographical Information Sheet), a letter of transmittal or 3 letters of recommendation, a degree waiver approved by Academic Personnel (if the appointee does not have the degree recommended for the faculty title being offered) and visa information (if the appointee is a foreign national).

• ePAF requires a social security number for all appointments. If your new hire does not have a social security number please contact the tax office for a "temporary" social security number.

• Budgetary References on the Academic Personnel Transaction form should be filled out as follows:
  • For courtesy appointments list the Department ID #, Position # and FTE should be left blank, BWK Rate or Contractual Rate of Pay should have "Non-Salaried" typed in, Job Code and Title.

  • For joint or affiliate appointments fill in the salaried account number, Position # and FTE, type in "salaried" under the BWK Rate or Contractual Rate of Pay, Job Code and Title. Then list the state account for the joint/affiliate appointment, Position # and FTE should be left blank, BWK Rate or Contractual Rate of Pay should have "Non-Salaried" typed in, Job Code and Title. Signatures from both the salaried and joint/affiliate departments are needed.

• If the "new" appointee is already employed by the University in a faculty position in the College of Medicine only an Academic Personnel Transaction form is required. But, if the "new" appointee is employed by the University in a faculty position in another college and a department in the College of Medicine wishes to grant him/her a joint or affiliate appointment, along with an Academic Personnel Transaction form, include a Form 270 and visa information, if the appointee is a foreign national.

• All reappointments and terminations are to be processes via the computer listing of non-salaried appointments that the Academic Personnel Office issues each Spring Term for updating for the next fiscal year.

• Attach the Academic Personnel Transaction form with a letter of justification for the promotion. These promotions are effective at the beginning of the academic year.

UF Home    UF News&Events    UF Academic Affairs    UF Policy & Procedure    UF Personnel Services   
DDD Memo    COM Home     Payroll Deadlines