What's New:

RESEARCH ADMINISTRATION AND COMPLIANCE LISTSERV

The College of Medicine, Research Administration and Compliance (RAC), formerly the Office for Research Affairs, has created an email listserv for College of Medicine proposal processing.

If you need to notify the office regarding the review of a proposal or to obtain proposal information via email, please email the new listserv at COM-RESEARCH-ADMIN-COMP-L@LISTS.UFL.EDU. One of the RAC staff will respond appropriately.

TUITION RATES FOR FY 2009-2010

All proposals, including resubmissions, competing renewals, supplements, and TRAINING GRANTS that include salary for graduate assistants and where tuition is an allowable cost, must include tuition at the INSTATE rate for NEW STUDENTS of 337.85/credit hour.

With the exception of Training grants, the outer years should be escalated at a rate of 15%.

See the RAC website for more details on tuition rates and fees. http://www.med.ufl.edu/research/rac/proposal/gradtuition.shtml

NEW ADDITION TO PEOPLESOFT GRANT/CONTRACT PROPOSAL SUBMISSIONS

Beginning September 11, 2009, all new PeopleSoft grant/contract submissions using the UF Start proposal page will prompt you to answer a question regarding a new certification code. If you identify human subjects as part of the application, you will be prompted to enter CLSVC (clinical services) to the certification. Please mark 'Yes' or 'No' if this project includes any clinical services. Answer "Yes" if this project requires any technical/professional services (i.e. blood draws, tissue samples, tests, procedures, examinations, medical evaluations, etc). Also if 'Yes' is selected it will prompt you for an Exemption Number, please use "N/A". This new change will assist in compliance and reporting efforts at the University of Florida.

This change will be required of all Health Science Center Colleges.

Please contact your College/Department Research Administration Office for any questions. The Research Administration and Compliance Office for the COM can be reached at com-research-admin-comp-l@lists.ufl.edu<mailto:com-research-admin-comp-l@lists.ufl.edu> or 273-5398

FINAL ELECTRONIC SUBMISSIONS

Effective June 17, 2009: To improve their ability to detect and act upon proposals needing attention before electronic submission, in April, 2009, the Division of Sponsored Research announced that only FINAL versions of proposals are to be submitted to the DSR Proposal Processing Office.

Temporarily, the COM Research Administration and Compliance (RAC) Office will continue to accept DRAFTS for review; however, RAC will not submit “Dean” approval to DSR until the FINAL ADOBE file is received.

As of June 17, 2009, to coincide with the beginning of the next cycle for the NIH deadline, only FINAL versions of proposals are to be submitted via PS Workflow to the RAC Office. To avoid any delays in workflow, please continue to submit proposals into PS Workflow; but approvals should be held at the prime PI’s department level until the FINAL proposal is completed.

A FINAL proposal is complete and ready to be submitted to the sponsoring agency. A DRAFT includes everything except for the research plan.

COLLEGE OF MEDICINE PROPOSAL SUBMISSION REQUIREMENTS VIA PEOPLESOFT

College of Medicine will use the PeopleSoft Proposal Preparation and Processing system for internal proposal development, routing, and approval. This not only includes the creation of a PeopleSoft Proposal, but the Budget Header, and a Budget Line Summary generated by PeopleSoft. The Budget Line Summary is necessary to appropriately capture personnel effort, cost sharing, and categories such as, patient care cost, equipment, tuition, and subcontracts (over 25000) for the purposes of Indirect Cost calculations.

Memorandum of Understandings to set up sub-accounts will be replaced by setting up separate projects in the PeopleSoft system.

The following documents, however, are still required for College of Medicine review and approval:

DSR-1 or WF approvals
Financial conflict of interest on all key personnel
Cost share letter
Time commitment letter
Subcontract/Consortium documentation

Endorsement form authorized official
A statement of work to be performed by the subcontractor/consortium
A corresponding budget and budget justification

Completed sponsor forms (excluding the research plan)

Agency face page or administrative information page
Abstract or project description
Agency budget and budget justification forms (if applicable)

Keywords* – COM/ Office for Research and Development requires that keywords associated with the proposal be indicated. COM faculty are required to choose from a list of specific research themes
Guidelines- If the sponsor does not allow for Facilities and Administrative (F&A) cost, a copy or link to the sponsor guidelines should be attached to the PeopleSoft proposal (preferred) faxed, or sent via hard copy.

If you are unable to scan and upload the proposal documents, COM will accept faxed or hard copies with the appropriate indication of the PI and sponsor on the copies.

If the PeopleSoft Workflow is not functioning, COM will accept the hard-copy DSR-1 for approvals; however, the information on Peoplesoft Workflow and the Peoplesoft Process Map should be read thoroughly before the proposal is submitted into Workflow.

If you have any questions regarding the process and/or procedures, please do not hesitate to contact the RAC office at 273-5398 or COM-RESEARCH-ADMIN-COMP-L@LISTS.UFL.EDU.

NIH PROGESS REPORTS DUE OCTOBER 2009

For those Progress Reports due on 10/01/09, if you decide to submit through NIH Commons, the due date is extended to 10/15/09.

As a component of the NIH eRA Commons, eSNAP, electronic Streamlined Non-competing Award Process, allows institutions to submit an electronic version of a Type 5 (non-competitive) progress report to NIH via a web interface.

The eSNAP allows an extra two weeks to submit your progress report. In order to submit your progress report, you will need to be registered with NIH Commons. To establish an account, please email DSR, Proposal Processing at ufproposals@rgp.ufl.edu with an active UF email address.

If you are already registered, you can login to the NIH ERA Commons website

Contact proposal processing if you do not remember your username.

SALARY LIMITATIONS FOR GRANTS, COOPERATIVE AGREEMENTS AND CONTRACTS

This notice provides updated information regarding the salary limitation for NIH grant and cooperative agreement awards and extramural research and development contract awards (referred to here as a grant).

Effective January 1, 2009, the salary limitation for Executive Level 1 increased to $196.700 For a historical record of the salary cap, including effective dates see: http://grants.nih.gov/grants/policy/salcap_summary.htm

RUTH L. KIRSCHSTEIN NATIONAL RESEARCH SERVICE AWARD (NRSA) STIPEND AND OTHER BUDGETARY LEVELS EFFECTIVE FOR FISXAL YEAR 2009

Effective with all Kirschstein-NRSA awards made on or after October 1, 2008, the following annual stipend levels apply to all individuals receiving support through institutional research training grants or individual fellowships, including the Minority Access to Research Career (MARC) and Career Opportunities in Research (COR) programs. These awards are made under the authority of Section 487 of the Public Health Service Act, as amended.
The stipend levels are as follows:

Career Level		Stipend for FY 2009

Undergraduates in the MARC and COR Programs:
Freshmen/Sophomores		$7,896
Juniors/Seniors		$11,064

Predoctoral		$20,976

Postdoctoral
Years of Experience:
	0	$37,368
	1	$39,360
	2	$42,204
	3	$43,860
	4	$45,504
	5	$47,460
	6	$49,344
	7 or more	$51,552

These stipend levels are to be used in the preparation of future competing and non-competing NRSA institutional training grant and individual fellowship applications. They will be administratively applied to all applications currently in the review process.

REMINDER: IMPLEMENTATION OF NEW KIRCHSTEIN-NRSA INSTITUTIONAL TRAINING GRANT POLICIES FOR TUITION, FEES, AND HEALTH INSURANCE

The implementation of the new Kirschstein-NRSA policies for tuition, fees, health insurance, and training related expenses for institutional training grants announced in NOT-OD-06-093 is summarized below:

Competing Award Year	FY 2005	FY 2006	FY 2007	FY 2008	FY 2009
FY’05 or earlier	Cost policy applicable at time of competing award	Cost policy applicable at time of competing award	Cost policy applicable at time of competing award	Cost policy applicable at time of competing award	Cost policy applicable at time of competing award
FY’06	—	Cost policy applicable at time of competing award	Recalculated at FY’07 T&F and TRE levels	Awarded at FY’07 T&F and TRE levels	Awarded at FY’07 T&F and TRE levels
FY’07	—	—	Awarded at FY’07 T&F and TRE levels	Awarded at FY’07 T&F and TRE levels	Awarded at FY’07 T&F and TRE levels

Notes on Table: i) The Federal fiscal year (FY) runs October 1 - September 30. ii) T&F = Tuition & Fees. iii) TRE = Training Related Expenses. See NOT-OD-06-093 for links to Old, Interim, and New Policies.