ORA Special Edition
(January 8, 2003)

The week of January 13-17 is the proposal deadline for several of our major funding agencies such as, American Heart Association- National, American Heart Association-FL, and Juvenile Diabetes Research Foundation. ORA would like to remind the College of Medicine that submitting proposals to our office as early as possible will expedite the review and signatory process. For specific dates and other deadlines, go to our Funding Ops page. 

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FREQUENTLY ASKED QUESTIONS

Once again, ORA has received a plethora of questions concerning the changes in proposal submission for the American Heart Association-National, American Heart-FL. Therefore we have decided to update our Frequently asked questions from last year to address those specific concerns.

1) “When is my American Heart Association proposal due?”
 
 

Applications for all programs must be received electronically on the deadline.Applicants are strongly advised to complete their required electronic submission early in case technical difficulties are encountered. Applicants who encounter technical difficulties with the electronic submission must contact the National or Affiliate office whichever is appropriate, prior to the deadline to resolve the situation. Please be reminded that the Hard Copy/Paper submission must be identical to the electronic submission, otherwise the application is subjected to rejection.

2) “American Heart does not pay Collaborating Investigators salaries. Do I need to submit a Cost Share letter if I include them on the budget with effort and no salary compensation?”

Yes, a cost-sharing letter is required for anyone who is listed on a grant proposal for a % of effort without salary compensation being requested.To better suit the requirements of this office and the Division of Sponsored Research, ORA has revised the cost-share letter template. All cost-sharing letters must be submitted to M-134, Office of Research Affairs for review.

3) “For American Heart Association grants, is the indirect cost taking on the total direct cost or the total cost?”

The American Heart Association Grants (with exception of the Pre-doctoral and Postdoctoral Fellowship) allow for Indirect Cost (IDC), 10% of Total Direct Cost (TDC). Therefore the 10% rate is taken on the Total Direct Costs. See the sample budgets below:

             
 

	National	Affiliate
*PI Salary+ fringes        Project Costs       Total Direct Cost  Indirect Cost  Maximum yr. amt	Sample Scientist Development Budget   20,256             3,835(18.97% fringe amt for a MD w/o Health Ins.)  24,091(maximum amt. allowed if taking 10% IDC)    35,000 (min. to be spent on project)         59,091 5,909 (10% on total direct cost)  65,000	Sample Scientist Development Budget   27,509  5,218 (18.97% fringe amt. for a MD w/o Health Ins.) 32,727 (maximum amt. allowed if taking 10% IDC)    40,000 (min. to be spent on project)      72,727  7,273 (10% on total direct cost)  80,000   *Must devote 50% effort
**PI Salary+ fringes        Project Costs       Total Direct Cost  Indirect Cost  Maximum yr. Amt            ***PI Salary+ fringes        Project Costs      Total Direct Cost  Indirect Cost    Maximum yr. Amt	Sample Fellow-to Faculty Transition Award Budget     (Trainee Portion) 42,027  7,973 (18.97% fringe amt. for a MD w/o Health Ins.)  50,000   15,000 ($10000+$5000 per yr. for mentor)     65,000           0  (10% on total direct cost)  65,000   **Must devote 80% in the training period     (Faculty/Staff Portion) 75,649  14,351 (18.97% fringe amt. for a MD w/o Health Ins.)  90,000   30,000 ($25000+$5000 per yr. for mentor)      120,000  12,000 (10% on total direct cost)  132,000   ***Must devote 75% in the training period	Sample Grant-in-Aid Budget       12,608  2,392 (18.97% fringe amt. for a MD w/o Health Ins.)  15,000   39,545 (min. to be spent on project)      54,545  5,455  (10% on total direct cost)  60,000

             

                                                             

4) “Whose name and information do I put for the Grants Officer and Fiscal Officer on page 5 of the American Heart Association application form pages?

The following is the information that should appear on the Administrative Information form of the AMH application:

11.    Brian Prindle

12.    Division of Sponsored Research

13.    University of Florida

14.    219 Grinter Hall

15.    P.O. Box 115500

16.    Gainesville

17.    FL, 32611-5500, United States

18.    (352) 392-1582, (352) 392-4522

19.    ufawards@rgp.ufl.edu

20.    Brian Prindle

21.    Division of Sponsored Research

22.    University of Florida

23.    (352) 392-1582, (352) 392-4522

24.    ufawards@rgp.ufl.edu

5.)“Do I need to complete a Financial Conflict for my American Heart Association grant?

Yes, according to the AMH guidelines, “investigators and institutions are required by the American Heart Association to comply with the PHS regulations, Final Rule 42 CFR Part 50, Subpart F, Responsibility of Applicants for Promoting Objectivity in Research”. DSR has instructed those submitting AMH proposals to use the PHS Disclosure form.

6.) “What forms do I need to submit to ORA for College of Medicine Approval.

            The following forms should be submitted for review:

                        Internal Forms

-         Sponsored Projects Approval From (DSR-1,07/02)

-         IDC Return Distribution Form (12/02/02)

-         Just-in-Time Budget Checklist (01/07/03) *

-         Disclosure of Financial Conflict of Interest (6/28/02)

*This form is required only if salary costs are not identified in the budget justification

AMH 2003 Forms (Please make sure you go to the website and register to get access to the correct forms)

-         Project Summary Page (page1)

-         Project Personnel/Signatures Page (page 2)

-         Applicant Information Pages (pages 3-6)    

-         Project Budget Page

-         Budget Justification Page

For specific questions not addressed within this newsletter, please contact the Office of Research Affairs at (352) 392-5398.