Current Policies
Reminder: It is the policy of the University of Florida Health Center that its Colleges budget appropriate investigator effort reimbursement in contracts for clinical research funded by industry sponsors. This would include all time associated with the study including administrative, oversight, and clinical time, except in the case where the effort is reimbursed by a third party.
Effective October 1, 2009: All proposals, including resubmissions, competing renewals, supplements, and TRAINING GRANTS that include salary for graduate assistants and where tuition is an allowable cost, must include tuition at the INSTATE rate for NEW STUDENTS of $337.85
With the exception of Training grants, the outer years should be escalated at a rate of 15%. See the RAC website for more details on tutiion and fees http://www.med.ufl.edu/research/rac/proposal/gradtuition.shtml
Effective September 11, 2009: Beginning September 11, 2009 all new PeopleSoft grant/contract submissions using the UF Start proposal page will prompt you to answer a question regarding a new certification code. If you identify human subjects as part of the application, you will be prompted to enter CLSVC (clinical services) to the certification. Please mark 'Yes' or 'No' if this project includes any clinical services. Answer "Yes" if this project requires any technical/professional services (i.e. blood draws, tissue samples, tests, procedures, examinations, medical evaluations, etc). Also if 'Yes' is selected it will prompt you for an Exemption Number, please use "N/A". This new change will assist in compliance and reporting efforts at the University of Florida.
This change will be required of all Health Science Center Colleges.
Effective June 17, 2009: To improve their ability to detect and act upon proposals needing attention before electronic submission, in April, 2009, the Division of Sponsored Research announced that only FINAL versions of proposals are to be submitted to the DSR Proposal Processing Office.
As of June 17, 2009, to coincide with the beginning of the next cycle for the NIH deadline, only FINAL versions of proposals are to be submitted via PS Workflow to the RAC Office. To avoid any delays in workflow, please continue to submit proposals into PS Workflow; but approvals should be held at the prime PI’s department level until the FINAL proposal is completed.
A FINAL proposal is complete and ready to be submitted to the sponsoring agency. A DRAFT includes everything except for the research plan.
Effective December 1, 2008: College of Medicine will use the PeopleSoft Proposal Preparation and Processing system for internal proposal development, routing, and approval. This not only includes the creation of a PeopleSoft Proposal, but the Budget Header, and a Budget Line Summary generated by PeopleSoft. The Budget Line Summary is necessary to appropriately capture personnel effort, cost sharing, and categories such as, patient care cost, equipment, tuition, and subcontracts (over 25000) for the purposes of Indirect Cost calculations. COM Proposal Submission Requirements via Peoplesoft.
Effective February 6, 2008 (modified on Dec 1, 2008): COM, RAC will no longer require or check budget details for NIH Modular grants or for grants where the sponsor does not require a budget during proposal submission. RAC will still need some budgetary information such as costs for equipment, tuition, rent, patient care costs, subcontract amounts over $25,000 and rent. This information along with the % of effort for each personnel should be detailed in the budgetline in PeopleSoft.
Location: http://www.med.ufl.edu/research/rac/new/policies.shtml